1. To set up your outlook to use the POP server to DOWNLOAD ONLY as we did with our last mail provider click HERE and select the software you are using to manage and read your email. Follow the instruction from google to get set up. You will notice no difference in how your email acts from our last mail server and you never have to use the online version of google mail which is surprisingly enough called GMAIL. See the previous posted video about why gmail is so great. 2. To set up your outlook to use the IMAP server which allows a two way syncronization of your email HERE and select the software you are using under the configuring section to manage and read your email. Follow the instruction from google to get set up. Here's some more from google about IMAP taken from HERE: What is IMAP? IMAP, or Internet Message Access Protocol, lets you download messages from Gmail's servers onto your computer so you can access your mail with a program like Microsoft Outlook Express or Apple Mail, even when you aren't connected to the Internet. IMAP creates a constant connection between mail clients (desktop and/or mobile) and Gmail. What's the difference between IMAP and POP? Unlike POP, IMAP offers two-way communication between your web Gmail and your email client(s). This means when you log in to Gmail using a web browser, actions you perform on email clients and mobile devices (ex: putting mail in a 'work' folder) will instantly and automatically appear in Gmail (ex: it will already have a 'work' label on that email the next time you sign in). IMAP also provides a better method to access your mail from multiple devices. If you check your email at work, on your mobile phone, and again at home, IMAP ensures that new mail is accessible from any device at any given time. Finally, IMAP offers a more stable experience overall. Whereas POP is prone to losing messages or downloading the same messages multiple times, IMAP avoids this through two-way syncing capabilities between your mail clients and your web Gmail. If you're trying to decide between using POP and using IMAP with Gmail, we recommend IMAP. THANKS GOOGLE!